The Error Correction page displays more information about the records within a selected data file that need correcting, including Prescription Number, Segment Type, Warning Count, and Error Count. To access this page, click the “Pending Dispensation Error” message in the Status column of the File Listings page or UCF Listings page.
The Correct button, located at the end of each row, allows you to make corrections to the record.
Error Correction via PMP Clearinghouse
Once you click Correct from the Error Correction page, the Errors page is displayed. This page displays detailed information about the records within a selected data file that need correcting, including all the fields contained within the record and the originally submitted value, and allows you to correct those records.
- The Corrected Value column allows you to enter a new value to correct the error.
- The Message column displays the relevant error message explaining why the value entered in that field did not pass the validation rules.
For files that failed to parse, the error identified is "best effort" and any information we could not parse is listed as "unparseable" in the file. In this case, you must submit a corrected file.
For example, if a file is submitted without an IS segment, an error message indicating that the IS segment is missing will be displayed. However, you could also receive this error message if the preceding segment was not properly terminated, as at this point the IS segment cannot be parsed from the file.
To correct records:
- Identify the fields that require corrections. Fields containing errors are highlighted in red, as shown in the screenshot above.
- Enter the corrected value in the Corrected Value column.
- Click Submit.
The error is processed through the validation rules.
- If the changes pass the validation rules, the record is valid and a message is displayed indicating that the errors have been corrected. The File Listings and Error Correction pages are also updated.
- If the changes fail the validation rules, a message is displayed indicating that there was a problem correcting the errors, and the Message column is updated with any new error message. Repeat steps 2–3 until the errors have been corrected and the file can be successfully submitted.
Error Correction via File Submission
The ASAP 5.0 standard requires a pharmacy to select an indicator in the DSP01 (Reporting Status) field. These indicators allow you to submit new records, revise and resubmit records, and void (delete) erroneous records. These actions are indicated by supplying one of the following values in the DSP01 field:
- 00 New Record – indicates a new record
- 01 Revise – indicates that one or more data elements in a previously submitted record have been revised
To revise a record:
- Create a record with the value “01” in the DSP01 field.
- Populate the following fields with the same information originally submitted in the record that is being revised:
- PHA03 (DEA Number)
- DSP02 (Prescription Number)
- DSP05 (Date Filled)
- DSP06 (Fill Number)
- DSP09 (Quantity Filled)
- Fill in all other data fields with the correct information. This information will override the original data linked to the fields referenced in step 2.
- Submit the record.
| When submitting revisions for the Prescription Number (DSP02), Pharmacy DEA (PHA03), Date Filled (DSP05), Quantity Filled (DSP09), and/or Refill Number (DSP06) fields, a Void submission (02) on the original record should be processed before re-submitting a New Record (00). Submitting Revise (01) for one of these five fields will process as a new prescription and both submissions will appear. All other field revisions may be processed as 01. |
- 02 Void – indicates that the original record should be removed
To void a record:
- Create a record with the value “02” in the DSP01 field.
- Fill in all other data identical to the original record.
- Submit the record. This will void the original record.